Closed School Transcript Requests

Closed School Transcript Requests

The Private Post-Secondary Schools Division at the New Mexico Higher Education Department (NMHED) maintains custodianship of transcripts from certain closed private post-secondary institutions who have operated a physical site in New Mexico. Any private post-secondary school operating pursuant to the Post-Secondary Educational Institution Act is subject the provisions of the Act pertaining to closure including providing access to student transcript records.

NMHED maintains transcript records for the closed schools listed below:

Name of Closed InstitutionYear of Closure
AAA Colleges, Inc.1984
Advantage Training Center2000
Anamarc College - Santa Teresa, NM campus2014
Artesia Christian College1986
ATI Career Training Center - Albuquerque, NM campus2012
Azaliah University (formerly Eastern American University)2002
Construction School1990
Crown Welding School1999
Eastern American University (see Azaliah University)2002
Franklin College1998
International Business College - Alamogordo, NM campus (a.k.a. Western Business Institute)1996
Kaplan Career Institute - Albuquerque, NM campus2008
Kototoma Institute1985
Metropolitan College2006
Muir Technical College1989
National Business Academy, Inc.1992
New Mexico Academy of Healing Arts2015
Parks College2000
Pecos Valley Christian College1989
Santa Fe Business College1991
Santa Fe Culinary AcademyUNKNOWN
Santa Fe School of Court Reporting1999
Santa Fe School of Natural Medicine (a.k.a. The Institute of Traditional Medicine)1984
Southwest CollegeUNKNOWN
Southwest Health Career Institute2005
Trim International Floral School, Ltd.2008
Western Business Institute (a.k.a. International Business College- Alamogordo, NM campus)1996

Transcript Request Application Process:

The New Mexico Higher Education Department (NMHED) has retained Survey Monkey Apply to accept transcript request orders over the Internet. If a copy of the student's certificate or diploma is included in the student record it will be provided along with the transcipt.

Please note, there is a non-refundable processing fee of $15.00 for each transcript request which must be paid by check or money order. Additional transcripts may be requested in the same order for a fee of $5.00 per transcript. The check or money order should be payable to the New Mexico Higher Education Department and must be mailed to:

New Mexico Higher Education Department
Private Postsecondary Schools Division
2044 Galisteo Steet, Suite 4
Santa Fe, NM 87505-2100

Transcripts requests will be processed upon receipt of the required fee and may take up to 2 weeks for processing. All transcripts are provided via regular mail.

What do I need before starting my request?

-Signed Student Consent form. CLICK HERE to download the form.

-Check or money order for the required fee. The fee must be mailed to the address above, however you will need to include the check or money order number in the application.

Please contact NMHED by phone at (505)476-8411 or via email at HigherEd.Info@state.nm.us if you need assistance with a transcript order.

CLICK HERE to place a transcript order via Survey Monkey Apply.

What if the closed school attended is not listed above?

If the closed school attended is not listed above and the New Mexico Higher Education Department (NMHED) recieves a transcript request, the transcript request will result in a letter of no record. In some cases institutions have opted to name another institution as the Custodian of Records. If another institution is named Custodian of Records and NMHED has been notified, contact information for the Custodian of Record is included in NMHED's "List of Closed Schools". Please note, in some cases institutions have failed to fully comply with applicable state laws and rules for closed institutions, which may result in no available records for students.

NMHED does not maintain records for closed New Mexico high schools. To request information about closed New Mexico high schools please contact the New Mexico Public Education Department at (505)827-1436.

CLICK HERE to download the List of Closed Schools.

Education Verifications

The New Mexico Higher Education Department (NMHED) does not complete education verification forms on behalf of closed institutions. If the student's records are in NMHED's possession, a copy of the transcript and certificate or diploma copy (if available) will be mailed to the education verification company following receipt of a transcript request application and the required fee.

Letters of No Record

The New Mexico Higher Education Department (NMHED) cannot guarantee the completeness of records that were transferred to our agency by a school prior to it's closure. Upon reciept of a transcript request and the required fee, NMHED will conduct a records search using the student's name, date of birth and last four digits of thier social security number. If NMHED is unable to locate a transcript or copy of a certificate or diploma for the student a letter of no record will be provided. All transcript request fees are non-refundable including those recieved with a request which results in a letter of no record.

More Information About Closed Schools

The U.S. Department of Education maintains a "Closed School Information” section online. It explains how postsecondary students can continue their education and resolve student loan issues if they attended a school that has closed. The U.S. Department of Education allows students to identify and instantly document the closed status of private postsecondary schools, and it can be used to confirm whether a student is eligible for cancelation of a student loan received while attending a school that has closed.

CLICK HERE to visit the U.S. Department of Education's Closed School Information webpage.

University of Phoenix- Changes to New Mexico Locations

The Private Post-Secondary Schools Division at the New Mexico Higher Education Department (NMHED), was notified on Thursday, September 21, 2017 that the University of Phoenix will "make changes to their physical footprint in New Mexico." The University of Phoenix will no longer be enrolling campus-based students. The University has estimated current students enrolled in the Albuquerque and Santa Teresa campuses will be taught out by February 2022 and August 2021 respectively.

The institution currently holds state authorization with NMHED to operate the physical locations in New Mexico located in Albuquerque and Santa Teresa. Additionally, University of Phoenix is authorized by the National Council for State Authorization Reciprocity Agreements (NC-SARA) to offer distance education programs to students located in New Mexico.

During this transition the Private Post-Secondary Schools Division and the University of Phoenix will work closely to ensure all commitments made to students are fulfilled and that there is continued access to all student documents including transcripts, for the foreseeable future.  The University of Phoenix has provided the following student hotline for questions: 1(866)992-3302.

CONTACT US: If you require additional guidance on how to direct your question or are not able to locate the information you are looking for on the New Mexico Higher Education Department's website, please email HigherEd.Info@state.nm.us.